Transactions & Transfers

Importing Overview

Can I import historical data from another program? Although you can import historical transactions into YNAB that you have stored in other personal finance programs, we don't recommend it.  YNAB's Four Rules help you take what you have, decide what to do with it, and then follow your
Last Updated: July 9, 2015

Adding a Check Number column

How do I add a check number column to my account register? YNAB allows you to add a specific column for check numbers in account register. Step 1:  Select the account you want to add the check number column to in the sidebar. Step 2: On the right hand side of the register, you will
Last Updated: October 31, 2013

Entering Income

How do I enter income? When you receive money of any kind -- a paycheck, gift, bonus, tax refund, you name it -- you’ll need to enter that in your register as income. When entering income in YNAB, first decide when you need the money to go to work in your budget. There are two ways to
Last Updated: May 7, 2013

Entering Scheduled Transactions

How do I enter transactions that are recurring? Using the Scheduled Transaction window built into each account, you can set up YNAB to automatically enter any regularly recurring transactions into your account register. You enter the information into Scheduled Transactions once and each time the
Last Updated: September 2, 2014


How do I handle reimbursements? If you are living paycheck to paycheck and cash flow is tight, the method below is not recommended.  You are essentially floating debt in a budget category, so this works best if you are flush with cash.  If you are not in a strong cash flow situation, you
Last Updated: January 31, 2014

Split Transactions

How do I enter a transaction that affects more than one Budget Category? A Split Transaction is a single transaction that affects multiple categories. You may want to use a Split Transaction if: You've been to a "big box" store and purchased a number of items  at once that affect
Last Updated: November 26, 2012

Working with Transactions

How do I change a transaction? You have a number of options for editing a single transaction or multiple transactions at the same time. Select the transaction by clicking the checkbox to the left of the date, or click more than one checkbox to select multiple transactions. Then click on Edit (X)
Last Updated: May 1, 2013

Entering Spending

Categorization and Spending When you record spending, you’re creating a record of what happened in the real world, and letting the budget know about the spending. The first step is to create a matching record of what happened.  Enter the spending in the appropriate account.
Last Updated: February 20, 2013

How to Import Transactions

How do I Import transactions from my bank or credit card company?   Importing Transactions Video Step 1: Download a file from your bank’s website containing the transactions you want to import. Learn about transaction data file formats and how to download them.
Last Updated: November 13, 2013

Transfers Overview

How do I transfer money between accounts? A transfer occurs when you move money from one account to another. The transfer feature, is activated by clicking on the "Make a Transfer" button at the bottom of each register. NOTE: The transfer button will only appear when there is more than one
Last Updated: November 19, 2014

Paycheck Deductions

How do I handle paycheck deductions? When entering paychecks, we recommend that you enter your "take-home" or net pay. This is the amount of income that you truly have control over when budgeting. if you are interested in entering your gross income and the deductions, however, here is how you
Last Updated: October 22, 2012

How to Import Historical Transactions

Newcomers to YNAB may wonder how to import a lot of historical data.  This article will explain how to do that, but there are reasons why we don’t recommend it. It could take you awhile, depending on how much history you import.  Keep in mind every transaction will need to be
Last Updated: February 28, 2013

How to Transfer Money

Transferring Money from a Budget Account to an Off-Budget Account   Sample Scenario: You are tracking your car loan in YNAB. When you make a payment from your checking account, you want to make sure it shows up in the car loan account. Step 1: Select the account that the money is
Last Updated: September 20, 2012

Running Balance

YNAB’s “Running Balance” works differently than what you may expect or might have encountered in other software.  When a transaction is entered, YNAB looks at that number and calculates the running balance in relation to the transaction directly preceding it when sorted by
Last Updated: February 12, 2014

Error Checking Troubleshooting Guide

If you’ve just upgraded to YNAB 4, you may be surprised to see errors and warnings in your accounts. This can be very upsetting, but what you are seeing is designed to help you - we promise. The steps outlined in this article will help you straighten things out. Files that have a handful
Last Updated: September 19, 2012

On/Off Budget Accounts & Transfers video

During this video we'll explain the difference between on and off budget accounts and how those differences affect transfers.
Last Updated: June 20, 2012

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